This illustrative example shows the kind of preparation BoothTeam helps you build around your business, your show, and your event goals. Your playbook is developed with you and will be specific to your event.
Clarity before the show. Better decisions during it. Useful context after.
A booth playbook turns company knowledge into a practical operating plan. It helps BoothTeam and your people tell the same story, recognize the right opportunities, and know what should happen next.
01
Event North Star
Make the goal clear before the floor gets busy.
Every booth decision should point toward one event outcome.
Create qualified conversations with operations leaders
Make the priority solution easier to understand
Leave every promising visitor with a clear next step
02
Priority visitor personas
Know who the booth is prepared to help.
The exhibitor defines the audiences and the signals that make a visitor high priority.
Operations leader evaluating a current process
Technical evaluator validating fit and implementation
Executive sponsor looking for business impact
03
30-second company pitch
Give everyone a clear way to explain the value.
The pitch connects the company to the problem it solves and the outcome the visitor cares about.
Who we help
The problem we solve
What changes after the solution is in place
04
Product-to-problem map
Move from a list of products to a relevant answer.
Each priority product is connected to the audience, problem, proof point, and next step it supports.
Visitor problem or trigger
Relevant product or service
Business outcome and approved proof
Recommended next conversation
05
Anticipated questions
Prepare for the questions visitors are likely to ask.
BoothTeam role-plays each visitor persona to surface unanswered questions and information gaps before the event.
What does this solve?
How would this work for a company like ours?
What does implementation require?
What results should we expect?
06
Approved resources
Give the visitor something useful to take forward.
BoothTeam shares only the PDFs, links, case studies, scheduling links, and other resources the exhibitor approves.
Share the resource that matches the visitor need
Explain why it is relevant
Capture that it was shared for follow-up
07
Priority and handoff rules
You define what deserves a human response first.
BoothTeam applies the exhibitor's event-specific criteria to classify urgency and recommend the next action.
High priority: alert or connect the designated human
Medium priority: capture context and create follow-up
General interest: provide information and record the interaction
08
Follow-up actions
Leave the show knowing what happens next.
Every captured interaction should carry enough context to support a useful follow-up conversation.
Visitor need and questions
Resources shared
Contact details and consent
Recommended owner and next action
Your show is not generic. Your playbook should not be either.
Build the plan around the visitors and outcomes that matter to you.